PracticeForces provides medical billing, credentialing, and practice management services wherever needed. In this field, a growing practice is always the goal. However, this often means allocating more resources and space to the endeavor.
From the outside, any medical practice office relocation signifies a positive financial measurement in healthcare services rendered. However, the upheaval can cause inconvenience and stress if it isn’t carefully planned. The following tips should provide a smoother transition:
Plan Well For a Medical Practice Office Relocation
A medical practice’s financial growth secures patient safety and increases access to resources. Has a larger space become necessary to accommodate these new activities and the increased workflow? Then, it is time to move.
Still, these positive changes come with growing pains, and no clinic supervisor can simply load up equipment and documents for a move. They must plan extensively to protect patients, staff, and data.
Prioritize Convenience For Patients
Are there plans to move your medical clinic or practice? Put patients first throughout the process.
Begin informing patients about the relocation as early as 12 weeks prior to the move so that all the questions and concerns happen long before the moving effort begins. Patients won’t feel rushed when requesting pertinent details if patient service agents can thoughtfully respond to them.
Seek Services Specializing in Medical Practice Relocation
Medical practices differ from other establishments in the following ways:
- They use expensive medical equipment daily.
- They require digital infrastructure and computer networks for record-keeping and secure communications.
- Their devices access HIPAA-protected information and other sensitive data.
- They adhere to various state and federal regulations.
Why not hire moving services that specialize in safely and securely handling sensitive equipment and data? Full insurance coverage will also protect the clinic from potential damages.
Pre-Order Newly Addressed Materials
Many supervisors overlook insignificant details like address changes while handling the demands of medical practice office relocation. However, providing old and new patients with outdated marketing materials or billing leads to confusion and mistrust.
Delegate a staff member to update and order paper materials featuring the new location’s address and update other items, such as:
- Appointment cards
- Brochures
- Letterhead
- Prescription pads
- Branded pens
Automate Relocation Notifications
Even if current patients are aware of the medical practice office relocation, it is best to schedule automated notifications via portal logins, email updates, or text messages. It reminds everyone about the clinic’s changes and makes them feel part of the family.
About PracticeForces
PracticeForces provides scalable medical billing and coding solutions and practice management consultations. The team also helps clinics with security and accessibility while minimizing medical office operating expenses. Call 727-291-9217 to learn more.
